What is Visitor Management System?

Visitor Management Software

Best Touchless Visitor Management System

Best Visitor Management System

Paperless Visitor Entry System

A Visitor Management System (VMS) is a critical component of any organization’s security and compliance strategy. This software solution streamlines the process of registering and tracking visitors in a facility, ensuring security and compliance with regulations. With the increasing need for security and data privacy, it has become essential for businesses and organizations to implement a VMS in order to protect both their employees and visitors.

Best Visitor Management Software with Label Printing 2023

Best Visitor Management Software with Label Printing 2023

One of the key benefits of a VMS is its ability to provide a secure and efficient check-in process for visitors. The system allows visitors to register and sign in at the front desk or self-check-in kiosk, providing an easy and efficient process for visitors to register their information. This can help to improve the flow of visitors in and out of a facility, which can increase productivity and reduce wait times.

A VMS also allows organizations to pre-register visitors before their arrival. This feature enables visitors to have their information ready for check-in when they arrive, which can help to expedite the registration process. Additionally, the system can print badges with the visitor’s name, photo, and other relevant information that can be used for identification and access control. This can help to ensure that only authorized visitors are allowed to enter the facility.

Another key feature of a VMS is its ability to track visitor location, time of arrival, and expected departure time. This provides a log of all visitors in the facility, which can be used for security and compliance purposes. The system can also help organizations to comply with regulations and laws regarding visitor management, such as GDPR, HIPAA and other data privacy laws.

A VMS can also provide detailed reports on visitor traffic, including visitor history, duration of stay, and frequency of visits. This data can be used for decision making and planning, which can help organizations to optimize their visitor management processes. Furthermore, the system can be integrated with other systems such as CRM, HR, and security systems, allowing for a more efficient management of visitor information.

In conclusion, a Visitor Management System is a critical component of any organization’s security and compliance strategy. It can help organizations to improve security, streamline the registration process for visitors, and ensure compliance with regulations. It can also provide valuable data on visitor traffic, which can be used for decision making and planning. By implementing a VMS, organizations can ensure the safety and security of their employees and visitors, as well as ensure compliance with regulations.


Best Visitor Management System – Visitor Management Software. Manage Visitors Securely and Safely Superior Office Visitor Experience.

Maintain security & safety protocols while creating an inviting experience for guests. Reduce your security and compliance risk while improving your organization’s brand.

Visitor Management System: How It Works.
Visitor Management System refers to tracking the usage of a public building or site. By gathering increasing amounts of information, a visitor management system can record the usage of the facilities by specific visitors and provide documentation. Because a visitor management system provides a record of building use, these systems are frequently used to complement building security systems and access control systems. As electronic visitor management systems become more common and more powerful, these systems are taking over many of the functions of building security. Visitors include customers, suppliers, colleagues, maintenance staff, competitors, government officers, guests, and sometimes completely unknown people.
Visitor Management System Presentation

Best Visitor Management System in India

Visitor Management System

Visitor Management System VMS

Rapid globalization has led to the attraction of a large number of visitors to the organizations on a daily basis. Matrix introduces Visitor Management Solution to ensure the overall security of your organization amidst the daily flow of guests. This module offers more than just keeping a log of visitors entering your premises. Some of the enthralling aspects of this solution are:

visitor management tools

Visitor management system requirements

Best Touchless Visitor Management System in India 2022

This solution offers an enhanced experience to visitors right from entering, without any halt or prolonged queues, keeping security and safety of people and assets of enterprise intact!

  • Mobile Application Mobile Application for Visitor Management Tracking Live Status Tracking
  • E-Pass E-Pass with Digital Badge for Secured Check-Ins Notifications Real-Time Alerts and Notifications
  • Role-based Logins Role-based Logins Automatic Approvals Automatic and Dynamic Visit Approvals
  • Visits Repeat Daily, Monthly, Weekly, Hourly Visits Integration Third-Party Hardware and Software Integration
  • Deployment Multi-dimensional Deployment Reports Comprehensive Reports

Best Visitor Management System and Visitor

The hospitality sector is under constant pressure to look after their guests, visitors, and staff without inconvenience in their regular cycle.

Matrix COSEC solution is a range of intelligently designed products that meet the distinctive requirements of the segment. It meets the Access Control and Visitor Management requirements by offering enterprise-grade solutions and contactless biometrics to maintain utmost hygiene within the organization.

Fully Integrated Solutions For Meeting Room Booking. Watch Video Online. Integrated Biometric System. Request a Demo. Vendor Management, Visitor Management. Delight Your Visitors. Schedule Free Demo today. High configuration. Secure Data Management. Print Visitor Badges.

visitor management System in India

Visitor Management System VMS

Visitor Management System Presentation

Visitor Management System

Visitor Management System

Visitor Management System | Visitor Pass Software

Visitor Management System

Visitor Management System

smart Visitor Management System vms

Visitor Management System

Features Visitor Management System

VMS Visitor Management System

Visitor Management System

  • Record in and out the entry of visitors, contract workers, vehicles material
  • Authorize every entry
  • Gives a Pop-up and alerts on client PCs for Visitor authorization
  • It Allows Hold or Reject a visitor
  • Pass formats: Use from the database or custom design format
  • Pass format: It provides customize labels and fields, adds your company logo

Application Modules of Visitor Management System

Visitor Access Management

Visitor Management Software

  • Security Gate-Reception module
  • Client (Authorization and Alerts)
  • User Chat
  • Bar-code
  • Vehicle
  • Contract Worker
  • Material IO (Returnable and non-returnable)
  • SMS gateway and GSM modem
  • E-mail integration
  • Visiting Card Scanner with OCR
  • Web-Module designed for Appointment
  • Digital Pen
  • Face Recognition

Download Brochure of Visitor Management System

Smart Visitor Management System

Presentation of Visitor Management System

Detailed Features of Visitor Management System

  • Visitor Management System can record in and out the entry of visitors, contract workers, vehicles material
  • Visitor Management System supports one day and long-duration, multi-entry passes
  • Customize data entry forms (fields and labels)
  • Visitor Management System can import data of users, departments, contract workers
  • Supports chat module between security and staff
  • It can define user and role
  • Capture new visitor data by visiting card scanner
  • Create visitor appointments for quick pass generation at the Main gate
  • Manage Contractor and Contract worker details
  • Allow entry only to authorized users
  • Safety instruction certificate
  • Maintain attendance and working hours of workers
  • Generate reports
  • Define multiple, sequential authorization for material
  • Print bar-coded (optional) material outward gate-pass
  • Visitor authorization by SMS (using GSM Modem)
  • Send email to visitor and host on Appointment creation and cancellation
  • Visitor in and out an email to Host
  • Allocate different Entry, Exit gates
  • Enter from any gate exit from any gate
  • Allocate specific security users to a specific gate
  • Synchronize in and out the entry
  • Security users can initiate a chat with online staff members and vice-versa
  • Allows single security for multiple Tenants
  • SMS sending
  • Import master data

To buy a Visitor Management System for your esteemed organization or for reselling to your customers do contact us by filling the following form. One of our experts will contact you and help you in choosing what’s best for you.

Touchless Visitor Management System for Schools

Access COSEC live software

Login Details Admin Login ESS Login
Language English Arabic Vietnamese Thai Spanish Albanian English
User Name sa Arabic VL Thai Spanish Albanian 1
Password admin123 admin123 admin123 12345 12345 12345 admin123

If you still have any query feel free to contact us.
Contact Number : +91 9315441053, +91 9034757673

Visitor Management System

Multi-user Visitor/Contractor Access Management & Report Generation Software with Visitor information, Visitor pass creation, Live Visitor Monitoring from a Single Window, Access rights for the Visitor. (under MS SQL) :                                       
– Definable Visitor Approval Processes
– Notification via SMS, Emails
– Banned Visitor List/Watch List
– Multiple Appointments with tracking                      
– Web Camera for Live Picture of the Visitor
– Design Pass Templates & Badge Printing.
Visitor management following is required.

  • PC with OS, Printer, WebCam, Digital Signature Pad, LAN Connection. – Need to be arranged Locally by the customer.
  • Visitor Management Software. – We will Provide the Software. ( Single Software License )
  • In case they would like to generate an Entry gate pass from Multiple gates  – need Additional Client Software.

However, all the Infrastructure like PC, printer, Webcam, etc. needs to be in all the gates to generate the Gate pass.

Visitor Management System

Best Visitor Management System


  1. Site readiness
  2. PC & OS for Software Loading.
  3. Web camera. For the Photo of the Visitor.
  4. Printer to print the Visitor Gate pass.
  5. Digital Signature Pad & Electronic pen, if they want to get the digital signature on the gate pass.
  6. LAN, Power connection need to be provided.

Email us at in**@am*********.com for pricing and installation of this machine.

AmpleTrails Visitor Management System_V1