Contract Labour Management System Software India

Contract Labour Management System

The Contract Labor Management System (CLMS), a system specifically created for medium-sized and big enterprises, makes it easier to handle all of their operations involving contract workers. CLMS enables companies to proficiently manage both basic and statutory details of their contractual workforce, by providing them with a document upload facility. This system offers a comprehensive solution, ranging from employee enrollment to salary slips, including employer and employee contribution details.

Contract Labour Management System CLMS

What is a contract Labour management system?

A software system known as a Contract Labour Management System (CLMS) is created especially to manage and guarantee compliance with regard to contract workers. Organizations that employ a large number of contract workers and need to manage their payroll, attendance, and compliance with relevant labour laws and regulations frequently use this system.

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Why is contract Labour management important?

Some of the critical features of a CLMS include:

Contract worker management: The system allows organizations to track and manage the information of contract workers, including their personal details, employment history, and qualifications.
Payroll management: The system can be used to handle contract workers’ payroll, which includes figuring out their salaries, deductions, and taxes.
Attendance management: The system can be used to track and manage the attendance of contract workers, including clocking in and out, and calculating their working hours.
Compliance management: The system can be used to ensure compliance with labor laws and regulations, including managing workers’ compensation, insurance, and other benefits.
Reports and analytics: The system can generate reports and analytics on contract worker data, attendance, payroll, and compliance, which can be used for monitoring and decision-making.
Mobile App: A mobile app for contract workers can be provided to clock in and out from remote location and to check their pay stubs, attendance, and other details.

A CLMS can help organizations streamline contract labor management, reduce administrative costs, and ensure compliance with labor laws and regulations. This can result in more efficient and cost-effective management of contract labor, and a more productive and engaged workforce

Contract Labour Management System CLMS System

Top 10 Benefits of Contract Labour Management System

Why is contract Labour management important?

Real-time shift count reports with department wise & contractor wise are not available
No Transparency between company & contractor records and billing
Legal & Statutory needs are not covered in the existing system/process
Blocklisted employees are coming through different contractors
Contractor & Employer Liability on statutory payments
Record keeping is manual, resulting in a lack of real-time information
Authentic data is not assured from manual records
Documents are maintained in hardcopy format for record-keeping
Attrition management & contractor billing calculation
Manpower requisition workflow & allocation department-wise with Allocated v/s Actual tracking is not available

Contract Labour Management System

Contract Employee Management System

Features of Contract Labor Management System

Web-based System with On Cloud & On-Premise deployment facility
Contractor Login option to upload master data with approval and other compliances
Contractor License / WC Policy Expiry / Contractor Capacity Reach Notification
Contractor Billing Management – Work Order wise / As per % of Billing / As per No. Of Employee / Fix etc
Employee Lifecycle Management with Employee History Management by using PAN /Aadhar Card / UAN Number
PPE management
Verification – Police Verification, Medical Check-up done, Background Verification
Attendance Management
Proxy & Debarred worker elimination at Entry level on the Device itself
Contractor details Management with Scan Document Management facility
Contractor-wise Work Order Management
Contractor Employee 360 Degree Information Management
Photo Id Card with Biometric Authentication for Contract Employee
Family / Education details management
Employee Profession – Skill, Semi Skill & Un-Skilled
In/ out attendance through various means like Biometrics, Barcode, Face ID, and RFID
Restriction for Continuing 10 days Working without Weekly –off
Manpower planning for Department, Month, Shift, Contract employee count
Requisition workflow
Shift logic – Auto shift, day-cross / night shift/core shift; shift allocation by Excel upload is possible
Leave & C-off Management Module
Minimum Wages – State-wise / Zone Wise
Allocation of Salary Template to Employee (Individually/ Bulk)
Customized Approval Workflow Creation
Mail Alerts – Expiry of Contractor License/ WC policy / Employee Validity Expiry
Online Verification of Statutory Payment Submission by Contractor
Contractor Performance report
Daily/ weekly/monthly/yearly manpower planning analytics
Overtime Management with Online Overtime Approval along with Policy for National Holidays / Weekly off
Salary Head (Earning & Deduction head)creation, Salary Template Creation
Wages Calculation according to Salary Template and Payable days
User Access Management – Company User, HR, Admin, Contractor Login with User rights
PF, ESIC, LWF contribution management its Liability at Contractor / Employer end
Compliance Reports Management
Org Chart / Contractor wise Headcount / Skillset / Manpower Utility
Reports for Manpower plan vs Actual availability with employee count and budgeting

Legal Statutory Reports

Muster roll cum wage Register-(FORM II)
Wage Slip- (FORM XIX)
Register of Contractors- (FORM XII)
Medical Checkup Form-(FORM 7)
Register of Fines(Form XXI)
Return to be sent by the contractor to the Licensing Officer for the Half Year -(FORM XXIV)
State-wise and other compliance reports available with free upgrades in the AMC period
Register of Overtime- (FORM XXIII)
Employment Card-(FORM XIV)
Register of workmen employed by Contractor-(FORM XIII)
Muster Roll (FORM XVI)
Register of Fines (Contractor)(Form XXI)
Annual Return of Principal Employer to be sent to the Registering Officer-(FORM XXV)

How does CLMS help to Manage Compliance?

CLMS helps you to monitor Labour Law Compliance. It also provides all Legal Compliances formats with all required data related to PF / ESIC and other compliance under State & Central for BOCW / CLRA / ESIC / Factory Act / Interstate Migration Act / Minimum wages like:

Compliance Reports: Fortuna helps companies to manage registers like Contractor Register, Overtime Register, Wages Slip, Muster Roll Employment Card etc which have to be maintained by the Principal Employer.
License Expiry: Apart from this Fortuna CLMS monitor and provide alerts to Admin for the license Expiry & WC Policy of Contractor and Employee Contract period expiry and continues working without weekly off.
PF/ ESIC: Principal Employer is responsible for the Submission of the PF/ ESIC amount of Every Contract Employee. Fortuna provides Login to Contactor and provides the facility to upload the challan for ECR and verify the details submitted by Contractor automatically.
OSHAS: AmpleTrails help companies to manage health and Safety compliances by capturing the details like Background check, Policy Verification, Medical verification, Induction, Training details, PPE details, etc