Contract Labour Management System
The Contract Labor Management System (CLMS), a system specifically created for medium-sized and big enterprises, makes it easier to handle all of their operations involving contract workers. CLMS enables companies to proficiently manage both basic and statutory details of their contractual workforce, by providing them with a document upload facility. This system offers a comprehensive solution, ranging from employee enrollment to salary slips, including employer and employee contribution details. What is a contract Labour management system?Facility Management Solutions | CLMS | IGMS
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Why is contract Labour management important? Some of the critical features of a CLMS include:- Contract worker management: The system allows organizations to track and manage the information of contract workers, including their personal details, employment history, and qualifications.
- Payroll management: The system can be used to handle contract workers’ payroll, which includes figuring out their salaries, deductions, and taxes.
- Attendance management: The system can be used to track and manage the attendance of contract workers, including clocking in and out, and calculating their working hours.
- Compliance management: The system can be used to ensure compliance with labor laws and regulations, including managing workers’ compensation, insurance, and other benefits.
- Reports and analytics: The system can generate reports and analytics on contract worker data, attendance, payroll, and compliance, which can be used for monitoring and decision-making.
- Mobile App: A mobile app for contract workers can be provided to clock in and out from remote location and to check their pay stubs, attendance, and other details.
Top 10 Benefits of Contract Labour Management System
Why is contract Labour management important?- Real-time shift count reports with department wise & contractor wise are not available
- No Transparency between company & contractor records and billing
- Legal & Statutory needs are not covered in the existing system/process
- Blocklisted employees are coming through different contractors
- Contractor & Employer Liability on statutory payments
- Record keeping is manual, resulting in a lack of real-time information
- Authentic data is not assured from manual records
- Documents are maintained in hardcopy format for record-keeping
- Attrition management & contractor billing calculation
- Manpower requisition workflow & allocation department-wise with Allocated v/s Actual tracking is not available
Features of Contract Labor Management System
- Web-based System with On Cloud & On-Premise deployment facility
- Contractor Login option to upload master data with approval and other compliances
- Contractor License / WC Policy Expiry / Contractor Capacity Reach Notification
- Contractor Billing Management – Work Order wise / As per % of Billing / As per No. Of Employee / Fix etc
- Employee Lifecycle Management with Employee History Management by using PAN /Aadhar Card / UAN Number
- PPE management
- Verification – Police Verification, Medical Check-up done, Background Verification
- Attendance Management
- Proxy & Debarred worker elimination at Entry level on the Device itself
- Contractor details Management with Scan Document Management facility
- Contractor-wise Work Order Management
- Contractor Employee 360 Degree Information Management
- Photo Id Card with Biometric Authentication for Contract Employee
- Family / Education details management
- Employee Profession – Skill, Semi Skill & Un-Skilled
- In/ out attendance through various means like Biometrics, Barcode, Face ID, and RFID
- Restriction for Continuing 10 days Working without Weekly –off
- Manpower planning for Department, Month, Shift, Contract employee count
- Requisition workflow
- Shift logic – Auto shift, day-cross / night shift/core shift; shift allocation by Excel upload is possible
- Leave & C-off Management Module
- Minimum Wages – State-wise / Zone Wise
- Allocation of Salary Template to Employee (Individually/ Bulk)
- Customized Approval Workflow Creation
- Mail Alerts – Expiry of Contractor License/ WC policy / Employee Validity Expiry
- Online Verification of Statutory Payment Submission by Contractor
- Contractor Performance report
- Daily/ weekly/monthly/yearly manpower planning analytics
- Overtime Management with Online Overtime Approval along with Policy for National Holidays / Weekly off
- Salary Head (Earning & Deduction head)creation, Salary Template Creation
- Wages Calculation according to Salary Template and Payable days
- User Access Management – Company User, HR, Admin, Contractor Login with User rights
- PF, ESIC, LWF contribution management its Liability at Contractor / Employer end
- Compliance Reports Management
- Org Chart / Contractor wise Headcount / Skillset / Manpower Utility
- Reports for Manpower plan vs Actual availability with employee count and budgeting
Legal Statutory Reports
- Muster roll cum wage Register-(FORM II)
- Wage Slip- (FORM XIX)
- Register of Contractors- (FORM XII)
- Medical Checkup Form-(FORM 7)
- Register of Fines(Form XXI)
- Return to be sent by the contractor to the Licensing Officer for the Half Year -(FORM XXIV)
- State-wise and other compliance reports available with free upgrades in the AMC period
- Register of Overtime- (FORM XXIII)
- Employment Card-(FORM XIV)
- Register of workmen employed by Contractor-(FORM XIII)
- Muster Roll (FORM XVI)
- Register of Fines (Contractor)(Form XXI)
- Annual Return of Principal Employer to be sent to the Registering Officer-(FORM XXV)
- Compliance Reports: Fortuna helps companies to manage registers like Contractor Register, Overtime Register, Wages Slip, Muster Roll Employment Card etc which have to be maintained by the Principal Employer.
- License Expiry: Apart from this Fortuna CLMS monitor and provide alerts to Admin for the license Expiry & WC Policy of Contractor and Employee Contract period expiry and continues working without weekly off.
- PF/ ESIC: Principal Employer is responsible for the Submission of the PF/ ESIC amount of Every Contract Employee. Fortuna provides Login to Contactor and provides the facility to upload the challan for ECR and verify the details submitted by Contractor automatically.
- OSHAS: AmpleTrails help companies to manage health and Safety compliances by capturing the details like Background check, Policy Verification, Medical verification, Induction, Training details, PPE details, etc
Reports generated from Contract Labour Management System
- Attendance Muster Reports
- Attendance Details Reports
- Working Hours Register Reports
- Man Hours OT Reports
- Continues Days Present Reports
- Overtime Register Reports
- Absenteeism Report
- Monthly Performance Report
- Manual Attendance Reports
- Shift Wise reports
- Worker History Report
- User Audit Trail Report
- Organization Chart
- Employee Hierarchy Report
- Diversity Report
- Billing Summary Reports
- LWF/ ESIC/ PF Contribution Report
- Salary Slip Report
- ESI Portal Report
- Monthly Manpower Utilization report
- Monthly MIS Report
- Labour License Expiry Report
- Workman WC Policy Expiry Report
Workforce Management System
Contractor and Contract Employee Master
This module is essential because it systematically manages and records essential details of contractors and contract employees, which are pivotal in labor-intensive environments.
Shift and Overtime Management
Efficient labor cost optimization is achieved through this module because it enables precise tracking and management of working hours, overtime, and shift schedules.
Real Time Dashboards, Attendance and Compliance
Real-time monitoring of attendance and compliance is critical because it ensures immediate tracking and adherence to work schedules and regulatory standards.
Wages and Contractor Billing
Automating wage calculations and contractor billing is vital because it reduces errors, ensuring accurate and timely financial management.
Workflows Performance Rating
This feature is beneficial because it allows for comprehensive monitoring and improvement of both internal and external team performances through effective tracking and feedback mechanisms.
Man-power Planning and Analytics
Advanced analytics for manpower planning is crucial because it aids in accurately forecasting staffing needs and preparing for future labor requirements.
Contractor Module
This module is designed to empower contractors because it allows them to manage worker documentation and billing independently, streamlining administrative processes.
Reports in Statutory Formats
Having reports in statutory formats is important because it ensures compliance with government norms and facilitates easier regulatory reviews.
Mail Notifications
Email notifications are essential because they ensure timely updates on important tasks and processes, enabling better task management and communication.
Integration
Integration with leading ERPs and other systems is crucial because it enhances operational efficiency through seamless data exchange and compatibility.
Easy PF and ESIC comparison with AI
AI-powered PF and ESIC comparison is beneficial because it saves significant time in ECR filing and reduces the complexity of financial reconciliations.
Labour Law Compliance
Maintaining labor law compliance is easier because of the system’s focus on automation and simplicity, ensuring adherence to legal standards without extensive manual intervention.
Labour Analytics to Compliance
We've got you covered from workflows to compliance with our well-thought-out 12 modules. Here's why each one is important:
Automation
A feature-packed Contract Labour Management System (CLMS) automates the most crucial parts of contract labor management. This minimizes errors and brings high accuracy in manpower management and wages calculation because it streamlines and simplifies complex processes.Compliance
A highly effective system that not only collects all necessary documentation but also ensures all processes are checked and aligned with legal requirements. This keeps your business within compliance because it proactively manages and updates in line with changing laws and regulations.Interested in learning more? Call us at 9315441078 or email us at in**@am*********.com
Contract Labour Management System (CLMS)
Compliance Reports
Manage all essential records as a Principal employer, including Registers for Contractors, Overtime, Wage Slips, Muster Role, and Employer ID. This is crucial because it ensures all necessary documentation is accurately maintained and easily accessible, fostering a compliant and organized work environment.
PF/ESIC
Provide login access to contractors enabling them to upload challans for ECR and verify details automatically. This feature streamlines the PF/ESIC process because it allows for efficient and accurate verification of submissions by contractors, reducing administrative burden.
License Expiry Alerts
Receive timely alerts for the expiry of licenses and Worker's Compensation (WC) agreements between contractors and employees. This system is vital because it ensures compliance with legal requirements and safety standards, and alerts you if any employee attempts to work without mandatory breaks.
OSHAS Compliance
Effectively manage health and safety compliance by capturing Background Checks, Policy Verification, Medical Verification, Induction, Training Details, and Personal Protective Equipment (PPE) details. This is important because it helps in maintaining a safe and secure work environment, meeting OSHAS standards.
Interested in learning more about our CLMS?
Call us at 9315441078 or
email us at in**@am*********.com