Payroll Software Distributors
Attendance and Payroll Management System
Smart Office is one of the very few HRMS solution companies with a strong Attendance background, providing solutions right from Device Management to Exit Management and everything on a single platform. It also comes with a powerful tool i.e. ESS and Mobile App.
Our Seamless solution will help you manage everything centrally, right from Device to Exit Management. Our core solution includes Attendance, Leave, Shift, Device, Payroll Statutory, Claims/Reimbursements, Mobile/ESS and HRMS features like Onboarding, HR Letters, Event Notifications, Performance and Exit Management.
Human Resource Management Tool (HRMS) with the following modules:
Expense or Reimbursement Management
Payroll Management and Pay slips
Instant Letter Generation
All the above modules involve Role-Based Approvals.
In case you are interested in implementing this in your organization, let me know.
Attendance, Leave, Employee On-boarding, Payroll, Expenses, Separation
Best Payroll Software India.
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Simplify compliance, mitigate risk and prepare for growth with a managed payroll solution. Payroll solutions tailored to your business goals, size of business, and location.
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• Automatic Capturing of Screen Shots at random intervals.
• Auto Identification of the user.
• Autostart of software as soon as system re-starts.
• Interactive mode for enabling personal work and managing work-life balance.
• Details are visible on the Manager’s login for supervision.
• Images are visible for the last 7 days.
• MIS report with various performance indicators.
• Identify real login/logout time using first/last screen capture time.
• View images to see what is the activity performed.
• Helps in Gauging the efficiency of employees.
• Identify actual work time using Interval duration.
• Identify the unproductive time of the employees.
• Identify unprofessional behavior like long breaks using Interval duration.
- Control what you see on Web ESS and Mobile App
- Auto Reject punches when the live image is not captured
- Option to apply for Shift allowance in ESS
Category or Attendance rules related
- Ignore Late coming / Early going on Weekly off or Holidays
- Like Late by, automatically deduct leave when an employee is Absent
- Quarter day option for less work duration.
- Now the manager can assign shifts for his team members
Device or Data Management
- Sync Third Party API (Available on a chargeable basis)
- Mandatory application of leave in advance
- Improvisation in comp off management for Admin login
- Define the time limit when applying for leave after an absence.
- Negative salary report added for special cases.
- Option to select Tax regime in ESS
- Email notification on submission of proof by an employee
End to End solution for Human Resource Management
Be it COVID or Technology, life has changed in the last few years to a great extent which has brought new opportunities and challenges. Employers’ and Employees’ expectations, in terms of work-life balance and tools to handle the same, have changed.
Irrespective of the business’s size, managing entire HR Activities is complicated and time-consuming. Businesses have realized that these activities take away time & focus on serving valuable customers, which is critical for revenue generation. At the same time constantly changing rules and regulations make compliance complicated to handle.
Complete TIme and HR Rules Management, Leave Management with multilevel approvals, Shift Management, SMS/Email features, Device Management, Canteen Management, and Holiday Management.
User-defined Calculations, Completely Automated Statutory calculations for PF, ESI, PT, LWF, and TDS, Upload ready statutory formats, Huge number of additional features like Advance, Arrears, Leave Encashment, etc, All required Payout reports, Expense Claim, Asset Tracker and MIS Reports
Digitized Onboarding, Performance Appraisal with Goal or KRA Management, HR letters generations, Notifications for Important dates, Company Policy/Forms view and upload option for Employees, Checklist for Activity Management, Help Desk and Exit Management for F&F settlement.
At SmartOffice, below are some of the features which will help you manage all this much more effectively and efficiently.
With around 200,000 customers using our software for their daily attendance requirement, we understand that many of us would be happy if the same software could perform all the salary calculations including the statutory. Here is software that will do all this for you and with a huge number of built-in features, which are listed below, we are very confident in automating your salary calculations to the maximum extent possible. We have India’s Best Payroll Software | For Small & Medium Businesses.
A Complete Payroll Automation Tool Trusted by so many companies. Get Free Demo Now! Free Demo. Affordable. Easy Integration. Highlights: Cutting Edge IT Products, Experts Available, Delivering Salable & Powerful Payroll Solution. Recommended by Global Payroll Association and Trusted by MNCs. Explore Today! Mail It & Have It. Unified HR, TA & Payroll. Types: Gross & Net Pay, Financials Integration, Country-wise Compliance, Payroll Hub. All-in-One payroll software with Employee Self Service. We are leaders in Payroll Management. India’s No.1 All-in-One online payroll software with fast and accurate payroll processing.
Payroll Statutory and Report generation
For an employee, his own attendance is the most important thing. Employee Self Service gives them an accurate picture of their attendance. The dashboard is user-friendly and attractive. It helps the employee to know all the relevant information in a simple to understand format.
They can know their attendance views in daily, monthly mode.
A mobile version is also available. It makes it easy for the employees to get a view when on the move.
Smart Office Attendance Software prices for Desktop or Web application
|Item||Desktop Pricing||Web Pricing|
|License cost||4,000 Rs+18% GST, for unlimited number of Employees and Devices||13,000 Rs+18% GST, for unlimited number of Employees and Devices|
|AMC||200 Per device (Minimum 3000Rs)||300 Per device (Minimum 5000Rs)|
|ESS/Mobile App||Upto 3000 employees – 15,000+taxes. Upto 10000 employees – 30,000+taxes and multiples thereafter|
|Geo-Fencing||10,000/- for every 500 employees and multiples thereafter|
Standard conditions applicable
- Taxes @ 18% will be additional for all services or
- Additions of devices will be done in multiple of
- Per device standard 100 employee license is provided, in exceptional cases a maximum of 200 employee license will be provided. If employee count is still more, charges will be
- License is valid for one year. For License renewal, AMC will be
- End User support will be responsibility of the Dealer/Channel
- SmartOffice will offer remote telephonic support to registered support staff of registered
- No Onsite visits by SmartOffice free of If required all visits are chargeable as actual cost plus Rs.5000 per day, if feasible.
FEATURES of Payroll taxes and compliance
Leave apply and Approval
Comp-off apply and approval
Employee swipe / Punch records
Restricted holiday apply
- With Bank name, now define Branch also – Helpful while generating Bank statements
- Improvisation in Loan/Advance module – Recovery can be defined for future months
- Restricted access on Salary details visibility, introduced
- Validations included for PAN, Aadhar, mobile etc
- Improvised TDS Management – Detailed view of HRA and TDS break up
Ease your payroll burden in one-click
Payroll Software Distributors
With good number of clients already using our payroll software for more than a year now, with employees ranging between 20 and 2000, we are sure that you will be happy with your decision of trying our software.
All-in-One payroll software with Employee Self Service.
- Seamless Integration with Biometric Device & SmartOffice Attendance.
- Employee Self Service (ESS) (All your employee queries can be solved here)
- Mobile App (For your marketing employees who are always in the field)
Payslip Payroll System
At one end the seamless Integration removes all the data pulling issues and makes the data available in real-time. And on the other end, ESS & the mobile app helps in higher employee satisfaction by bringing all the information at their fingertips. It also makes the life of HR/Admin easier and helps them concentrate on core HR Activities.
Features of Payroll Software.
We are one of the largest Payroll Software Distributors.
- Automated Statutory Calculations Like Provident Fund (PF), Professional Tax (PT), Employee State Insurance (ESI), Labour Welfare Fund (LWF) & Tax Deducted at Source (TDS).
- Branch Creation with PT, ESI, and PF (with required cut-offs).
- Define an unlimited number of Salary Structures with unlimited earnings and Deduction heads.
- Defining different settings for the same salary head across multiple Salary structures.
- Salary Heads can be defined on Formula, Lump sum & Manual. And various formula options to use the Attendance values to make the calculations automatic.
- Each Individual salary head can be defined to contribute towards each statutory.
- Employee level applicability for PF, ESI, PT and TDS. And option to restrict PF/ESI individually for Employer and Employee.
- Flexible Benefit option (For salary heads requiring declaration or Proof submission before payment)
- Maintain financial institution/bank details for standing instructions & salary remittance.
- Loans/Advances and the option to manage Premium.
- Gratuity, Arrears, Overtime, Bulk Increment, Voluntary PF, Leave Encashment & others
- Expense claim or Reimbursements with the option of Proof submission.
- Hold Employee Salary and Full & Final settlement option.
- Facility to submit IT declaration using ESS or Import the same using Import formats, making the TDS work much easier.
- Option to Import or Export Large data easily.
- Define a checklist to remind you about the tasks before processing the payroll.
- Export or Integrate Journal Voucher to pass entry directly in your accounting software.
- Various important reports like
- PF, PT, ESI reports & respective challan formats as required for filing.
- Payslip (with 7 different formats), IT Summary & Form 16
- Salary/Wages, Earned salary, Salary Reconciliation & many other MIS reports.
- Standing Instructions, Various Bank formats/statements for direct payment into employee account.
- Open customization as per your requirement. And various Integration options.
- In a world of Automation, why do things manually !
Our payroll experts will not only give you easy to implement tips, there are also no obligations to sign up after the consultation!
If you would like us to help you in automating your payroll process please let us know.
Payroll software is loaded with a lot of advanced features; some of them are listed below.
Biometric Attendance System Software
- 1. Statutory compliances –
- · Provident Fund (PF), Professional Tax (PT), Employee State Insurance (ESI) & LWF etc.
- · IT Computation & Tax Deducted at Source (TDS) Computation
- 2. Branch Creation with PT, ESI and PF (with required cut-offs)
- 3. Define unlimited number of Salary Structures with unlimited Earning and Deduction heads.
- 4. Defining different settings for same salary head across multiple Salary structures.
- 5. Salary Heads can be defined on Formula, Lump sum & Manual
- 6. Each salary head can be defined to contribute towards each statutory.
- 7. Employee level applicability for PF, ESI, PT and TDS
- 8. Flexible Benefit option (For salary heads requiring declaration &/or Proof submission)
- 9. Maintain financial institution/bank details for standing instructions & salary remittance.
- 10. Loans/Advances and the option to adjust Premium.
- 11. Gratuity, Arrears, Overtime, Leave Encashment & others
- 12. LTA based on followed practices.
- 13. Expense or Reimbursements with Proof submission
- 14. Hold Employee Salary and Full & Final settlement option.
- 15. Option to Import or Export Large data easily.
- 16. Asset Tracker.
- 17. Various important reports like
- · PF, PT, ESI reports & respective challan formats as required for filing.
- · Payslip, IT Summary & Form 16
- · Salary/Wages, Earned salary, Salary Reconciliation & many other MIS reports.
As organizations are optimizing costs at each level possible, the focus on HR costs has gained a lot of importance.
SmartOffice offers a bridging solution between costly software and limited featured solutions. Take a trial and get surprised by the extent of features available and automation feasible in the reasonably priced Attendance and Payroll solution (along with topping of HRMS features).
Our Seamless solution will help you manage everything centrally, right from Device to Exit Management. Our core solution includes Attendance, Leave, Shift, Device, Payroll Statutory, Claims/Reimbursements, Mobile/ESS and HRMS features like Onboarding, Performance and Exit Management.
Payment Plans of Payroll Software.
Our software is very light on your pockets. You need to pay as per your employee headcount on monthly basis. You can scale up or scale down anytime. You don’t need to incur heavy capital expenses on servers and software licenses.
per employee / month
- Cloud-Based Time & Attendance software
- Advance Leave management
- Overtime management
- Integrated with Biometric devices
- Multiple shifts break shift, flexible shift
- Seamless integration of Biometric devices, T&A software & payroll
- Cloud-based Payroll software
- ESI,PF,PT, TDS, gratuity, and other statutory compliances
- Flexible salary structure
- Loans, expenses, reimbursement
- Full & final settlement
- Mobile APP for Attendance & payroll
- Import data in excel format
- Save at least 75-90% of your time by automating the payroll and statutory calculations.
- Avoid all the trouble resulting from Manual/human errors in excel based calculations.
- Increase your employee efficiency by 50-75% by making all the salary-related data available on ESS or Mobile App.
- Now let your HR and related teams utilize their time on more important and critical tasks.
To contact us for expert consultation do contact us at 9315441053, 9315441078 WhatsApp 9315441053 or write us at firstname.lastname@example.org You can also fill the following form to get in touch with one of our experts for your Biometric Time Attendance Machine needs in Gurgaon Haryana. We are located in Gurgaon to serve you. Contact us now for getting the best Payroll software in India.
A Complete solution
End to End Integration – Biometrics to Payslip
No Dependency on any third-party tool
No manual intervention required for the transfer of data at any stage.
Manage your device from the software
ESS and Mobile App (Both Android and ios)
100 % Automation of your payroll activities*
Ideal for all size of Organizations
Benefits of Complete integrated solution
Save at least 75-90% of your time by automating the payroll and statutory calculations.
Save 100 % of your time spent on transfer of data from device to Attendance software and then to Payroll Software
Avoid all the trouble resulting from Manual/human errors in excel based calculations.
Increase your employee efficiency by 50-75% by making all the salary-related data available on ESS or Mobile App.
Now let your HR and related teams utilize their time on more important and critical tasks.
Payroll Desktop Software
Desktop based smart office is majorly used in SME’s with fewer employees in count. Organizations with single location benefit from desktop-based software. Since pricing is the major criteria along with purchase patterns of an organization, many organizations fail to implement time and attendance system for their internal management. Smart Office desktop is SME targeted software to maintain an effective employee management system.
Features of Payroll Desktop Software:
- Multi-Location Attendance
- Shift Management
- Advance Leave management
- Comp off
- FTP & Parallel data export
- MIS/Customized report
- Multiple database support: MS SQL all version, Oracle – 10g express, 11g express, 11g enterprise edition
A list of broad features in Smart office Attendance & Payroll Software
1. Automated Payroll & statutory Calculations.
2. Ready to upload PF & ESI Challans and various MIS Reports.
3. IT Declaration, TDS Calculations, F-16, 24Q (TDS) return.
4. Many advanced features like Advance, Overtime, Arrears, Bonus, Gratuity, F&F.
5. Read to use the format of Bank statements/Format for salary remittance, JV & others.
6. Option to Import or Export Large data easily
7. Employee engagement with Advanced version of ESS & Mobile App for both Employees & Managers.
8. Manage Reimbursements with Expense claim with proof submission option using ESS.
9. Software available in On-premise and Cloud Version.
We do provide integration service with the 3rd party HR cloud applications. Below is the sample code for the table which can be created and we can provide data in this table.
CREATE TABLE [dbo].[MachineRowPunchNew](
[S_No] [int] IDENTITY(1,1) NOT NULL,
[EmployeeCode] [nvarchar](50) NOT NULL,
[CardNumber] [nvarchar](50) NOT NULL,
[PunchLogs] [datetime] NOT NULL,
[PunchDirection] [nvarchar](50) NOT NULL,
[DeviceName] [nvarchar](50) NOT NULL,
[DeviceLocation] [nvarchar](50) NOT NULL,
[DownloadDate] [datetime] NOT NULL DEFAULT (getdate()),
[SynCFlag] [nvarchar](50) NOT NULL)
select * from Employees
SELECT * FROM Employees where EmployeeCode =’at100′
SELECT * FROM Employees where EmployeeName =’akil’
SELECT * FROM EMPLOYEES ORDER BY EmployeeName ASC / Desc
select * from Employees where EmployeeCode =’AT100′ order by EmployeeName ASC / Desc
Demo link for ESS
User ID :- 12
Password :- 12345
Add-On Module for Saral Paypack – HR Payroll Software
Covered major activities with this EIP (Employee information portal) Application.
Complete Leaves management with Auto Allotment
Reimbursements (LTA, Telephone, Food) with Claims, Bill submission.
Tax declaration with Proof Submission
Travel module with Bill submission
Employee summary reports
STI ( Statement of total income report)
Other reports for HR and Profile.
Smart office 365 Cloud is a SaaS ( software as a service) based Time & Attendance software.
Introduction: SmartOffice365 + Payroll
Smart office software Solutions are excited to introduce Integrated Payroll and T&A software on the cloud.
SmartOffice appreciates the opportunity to work with you and build an enduring business relationship.
We are pleased to present you with this business proposal for the ‘SmartOffice’, Web and cloud-based
Attendance & Payroll software solution. We aim at enabling the automation of your Attendance and Payroll
We at SmartOffice, have been working in this domain since 2012 and gained expertise. We have developed
Customer Satisfactory product like –
1) SmartOffice Suite (Desktop Application) (Attendance + Payroll )
2) SmartOffice Online (Web Application) (Attendance + Payroll + ESS + Mobile App GPS Enabled)
3) SmartOffice 365 (Cloud Application) (Attendance + Payroll + ESS + Mobile App GPS Enabled)
More than 100000+ SMEs, SMBs, and enterprises use our solutions to successfully manage their employee Attendance data. Our aggressive solutions of Attendance & Payroll on
Desktop, Web & cloud with the data backend of MS Access, MS-SQL & Oracle are enabling a large number of organizations & outsourcing firms across in India benefit from automating their Attendance & Payroll activities. Our software has been successful in catering to customers in and out of India as well.
Desktop payroll software
Please find the below link for live customers of SmartOffice Attendance and Payroll Software.
Attendance Clients – http://smartofficesuite.in/customers
Payroll Clients – https://smartofficepayroll.com/clientele
Below are the pricing details.
Web Version (Attendance + Payroll+ ESS+ Mobile )
➢ Standard charges of Rs.3,00,000/-(For 2000 Employees)
➢ 10% implementation Charges.
➢ 25% AMC for the subsequent years. These charges are towards license renewal, support & updates for
ESI, PF, PT, and IT-related changes.
Note: If the devices not connected in the same network as the server, then one static IP will be required for
Additional Features with payroll software
1. World-class Attendance software (only software) Free
2. Employee Self Service Portal for each employee Free
3. Android App with GPS Tracking Free
4. Seamless Integration with Biomax Devices Free
➢ Windows 2012 SQL R2 server
➢ 64 bit PC, 16GB RAM Processor with minimum 500 GB Hard disk.
➢ Static IP is required to access the application in a different location and port forwarding to be done.
➢ The server should be kept on always to access the application and get real-time data.
➢ Others as standard.
As we all face difficulties and challenges of minimizing cost and improving performance, especially during these difficult times of COVID-19, the effort on making business processes more digitized/optimized/efficient has become critical.
Here is how we can help you in replacing tedious/manual tasks with automated software that can make not only your Attendance, Payroll but also HRMS tasks automated, digitized, and seamless.
Below is a small gist of the HRMS modules
Completely Digitized Onboarding
1. Share the link as soon as the employee joins to submit the documents.
2. Complete details on Profile, Education, and Experience can be collected.
3. Include a list of ‘Documents to Accept’ and ‘Documents to Read’ for ease of policy implementation.
4. Option to check status, request revision, and finish, available.
5. HR Letters or Documents generated by the company can also be added in documents to accept.
1. User-defined weightage, attributes, scales, and levels of reviews.
2. Add up to 20 questions for each review.
3. Can be done on a Monthly, Quarterly, Half-yearly and Yearly basis
4. Complete process feasible on ESS
5. Appropriate report also available
1. Assign manager and approvers from multiple departments for NOC
2. Define multiple notice period and approval levels for each category
3. Seamlessly connected with Attendance & Payroll for various calculations
4. Complete process feasible on ESS
This all combined with our Time Tested Attendance & Advanced Payroll software which is being used by a huge number of customers satisfactorily from the last 5-7 years.
We would be eager to hear from you and show you a demo of the above features.